Calendar
Outlook Calendar + KyberAccess
Pre-register visitors from Outlook meetings — automatically.
Connect Microsoft Outlook and Exchange calendars to KyberAccess. External meeting attendees are automatically pre-registered as visitors, receive check-in instructions, and hosts are notified on arrival.
Features
What You Get with Outlook Calendar
Auto Pre-Registration
External attendees on calendar meetings are automatically pre-registered. When they arrive, check-in is instant — no forms to fill.
Visitor Invite Emails
Pre-registered visitors receive an email with check-in instructions, directions, parking info, and any required documents.
Host Notification
When a pre-registered visitor arrives, the meeting organizer gets an Outlook notification. No more "your guest is here" phone calls.
Room Booking Sync
Import room and resource bookings from Exchange for lobby display screens showing which meeting rooms are in use.
Organizer as Host
The meeting organizer is automatically set as the visitor host. No manual host assignment needed at check-in.
Flexible Sync Schedule
Sync calendars every 15 minutes, hourly, or daily. Configurable look-ahead from 1 to 168 hours.
Why Use Outlook Calendar with KyberAccess?
Setup
Get Started in Minutes
Setting up the Outlook Calendar integration is quick and easy.
Register Azure AD App
Create an app registration in Azure AD with Calendars.Read and User.Read.All application permissions.
Enter Credentials
Paste your Tenant ID, Client ID, and Client Secret into KyberAccess integration settings.
Select Calendars
Choose which calendars to sync — all users, specific departments, or individual mailboxes.
Configure & Activate
Set sync frequency and look-ahead hours. Pre-registrations start flowing automatically.
Use Cases
How Organizations Use This
Corporate Offices
Sales teams schedule meetings in Outlook. External attendees are pre-registered automatically and check in with one tap on arrival.
Interview Scheduling
HR schedules interviews in Outlook. Candidates receive visitor instructions and check in smoothly without front desk coordination.
Board Meetings
Executive assistants schedule board meetings. All external board members are pre-registered with VIP handling.
Multi-Location Sync
Each office location syncs its own calendars. Visitors are pre-registered at the correct building automatically.
FAQ
Frequently Asked Questions
Is Outlook Calendar included in the Pro plan?
Yes, the Outlook Calendar integration is included at no additional cost with the KyberAccess Pro plan.
Does it work with on-premise Exchange?
Yes, via Microsoft Graph API with hybrid Exchange deployments. Requires Azure AD app registration with proper permissions.
How does it determine external vs internal attendees?
KyberAccess filters attendees by domain. Internal domain users are treated as hosts; external domains are pre-registered as visitors.
Can I exclude certain calendars?
Yes. You can sync all calendars or specify individual mailbox addresses to include or exclude.
Ready to Connect Outlook Calendar?
Start your free trial and integrate Outlook Calendar with KyberAccess today.