Visitor Management for
Fitness Centers & Gyms
Digital waivers, trial visit tracking, guest pass management, and real-time capacity monitoring.
Digital waivers · Guest tracking · Capacity monitoring
The Problem
Gym Visitor Challenges
Paper waivers, untracked guests, and unknown capacity create liability and lost revenue.
Waiver Liability Exposure
Unsigned or lost paper waivers create massive liability exposure. If a guest is injured without a signed waiver on file, your gym is at risk.
No Trial Visit Tracking
Walk-in trial visitors leave with no follow-up data captured. You're losing potential members because there's no system to track and convert them.
Guest Pass Abuse
Without tracking, the same "guests" visit repeatedly using different members' passes — costing you revenue and creating overcrowding.
Features
Built for Fitness Operations
Purpose-built features that protect your gym, convert visitors, and keep members happy.
Digital Waiver Signing
Visitors sign liability waivers, health questionnaires, and assumption of risk documents on a tablet during check-in. Stored securely and always retrievable.
Trial Visit Management
Capture trial visitor details, track their visit, and automatically trigger follow-up sequences to convert them into paying members.
Member Guest Tracking
Track which members bring guests, how often, and enforce guest pass limits. Prevent guest pass abuse with automatic visit counting.
Real-Time Capacity Monitoring
Live dashboard showing current gym occupancy. Set capacity limits and display availability on your website or app for members.
Member Referral Tracking
When a guest converts to a member, automatically credit the referring member. Track referral performance and reward top referrers.
Quick Check-In Scanning
Members check in by scanning their QR code or membership card. Guests get a separate, streamlined check-in flow with waiver signing.
Class & Appointment Booking
Tie visitor check-ins to class reservations and personal training appointments. Track attendance and no-show rates.
Staff Notifications
Alert front desk staff when a VIP member arrives, when capacity approaches limits, or when a trial visitor needs a personal tour.
How It Works
Get Started in 3 Steps
From setup to managing every visitor at your front desk.
Configure Your Gym
Set up capacity limits, create digital waivers, configure guest pass policies, and design your branded check-in experience.
Deploy at the Front Desk
Place a tablet at the entrance. Members scan to check in; guests complete waivers and provide contact info for follow-up.
Track & Convert
Monitor capacity, track trial visits, follow up with prospects, and reward member referrals — all from your dashboard.
"We increased trial-to-member conversions by 40% just by tracking guest visits and automating follow-ups. The digital waivers saved us from a potential lawsuit too."
Jason Reed
Owner, Iron Peak Fitness
Trusted by fitness centers nationwide
200+
Gyms & Studios
50K+
Guest Check-Ins
40%
More Conversions
100%
Waiver Compliance
Liability & Compliance
Protect your gym from liability with enforceable digital waivers and complete visitor records.
Everything You Need
Complete visitor and guest management for fitness centers.
FAQ
Common Questions
Ready to level up your gym's front desk?
Convert more visitors, protect your business, and delight your members. Start free today.