Contractor Management
Know Every Contractor.
Screen Every Entry.
Track Every Visit.
KyberAccess turns contractor sign-in into a screened, badged, fully-logged process — with ID verification, registry screening, digital waivers, and a live on-site roster. No more paper binders.
"During our last fire drill we knew exactly who was in the building. Every contractor screened, badged, and on a live roster."
— Operations Manager, Multi-Site Manufacturing
30s
Average Contractor Check-In Time
100%
On-Site Contractors Accounted For
$0
Hardware Required to Start
24/7
Real-Time Audit Trail
The Contractor Blind Spot
Contractors are the people most likely to be on your site and least likely to be properly logged. That gap is a safety and liability problem.
No Idea Who's On-Site
Paper logbooks and sign-in sheets leave you blind. When a contractor is on your property, you can't answer the two questions that matter in an emergency: who is here, and where are they?
Insurance & Certification Gaps
A contractor arrives without valid COI, a signed safety waiver, or an active certification — and nobody catches it until something goes wrong. Manual document chasing doesn't scale.
Unscreened People Behind Your Doors
Vendors, trades, and one-off contractors walk past your front desk every day with zero identity verification or background screening. That's a liability sitting inside your building.
Everything You Need to Manage Contractors On-Site
Nine capabilities built into KyberAccess — from the front door to the audit trail.
Contractor Self Check-In
Contractors sign in at an iPad kiosk in under a minute — capturing name, company, host, purpose, and photo. No front-desk bottleneck.
Pre-Registration
Hosts pre-register contractors before they arrive. The contractor gets a QR code to breeze through check-in on the day of the visit.
ID Scanning & Verification
Scan a driver's license (AAMVA-parsed) to auto-fill and verify identity — no more illegible handwritten names.
Background & Registry Screening
Screen contractors against the sex offender registry at check-in. Flagged results route to an admin for approval before entry.
Digital NDAs & Safety Waivers
Require contractors to read and sign NDAs, safety acknowledgments, or site rules on the kiosk before a badge is issued.
Instant Badge Printing
Print a photo badge with name, company, host, and date on arrival — visible identification for everyone on your site.
Live On-Site Roster
See every contractor currently checked in, in real time, from any device. Know exactly who is in the building right now.
Access Control Integration
Connect check-in to turnstiles and door controllers so only cleared, badged contractors can move past the lobby.
Multi-Location Management
Run contractor check-in across every facility from one dashboard, with site-specific rules and reporting per location.
From Arrival to Audit Trail in 4 Steps
Pre-Register (Optional)
A host schedules the contractor visit. The contractor receives a QR code and any documents to sign ahead of time.
Check In On Arrival
The contractor scans their QR code or signs in at the kiosk — ID scan, photo, and screening run automatically.
Screen, Sign & Badge
Registry screening runs, required NDAs/waivers are signed, and a photo badge prints. Cleared contractors get access.
Track & Check Out
The contractor appears on your live on-site roster. On departure they check out, closing the audit trail for that visit.
Built for How Contractors Actually Show Up
Trades, vendors, project crews, and one-off visits — handled with the same screened, badged flow.
Trades & Maintenance
HVAC, electrical, plumbing, and janitorial crews sign in, sign safety waivers, and get badged before touching your site.
Vendor & Delivery Access
Recurring vendors and delivery drivers check in fast with pre-registration and returning-visitor recognition.
Multi-Site Facilities
Standardize contractor intake across every building, with a single real-time view of who is where.
Regulated & Secure Sites
Enforce screening, NDAs, and access control for contractors entering sensitive or compliance-driven facilities.
Project-Based Crews
Onboard a full crew for a project window, then automatically expire their access when the job wraps.
Touchless Check-In
Contractors use a QR code from their phone for a fully touchless arrival — no shared screen, no clipboard.
Why Facilities Switch From Paper Sign-In
"Before KyberAccess we had a paper binder at the front desk. Now every contractor is screened, badged, and on a live roster. During our last fire drill we knew exactly who was in the building."
Operations Manager
Multi-Site Manufacturing Facility
"The pre-registration flow alone saved our front desk hours a week. Contractors show up with a QR code, sign our safety waiver on the kiosk, and they're badged in under a minute."
Facilities Director
Corporate Campus
"Every trade and vendor now gets registry-screened at the door before they set foot past the lobby. That's the peace of mind we were missing with sign-in sheets."
Security Lead
K-12 School District
Screening & Compliance, Built In
Every contractor entry can be screened, documented, and logged — automatically.
Every check-in, document signature, and screening result is timestamped and stored for instant audit retrieval.
One Platform for Contractors and Every Other Visitor
Contractor management is part of the same KyberAccess platform that handles guests, deliveries, events, and more — so you don\'t stitch together separate tools.
Live in Minutes
Spin up on an iPad you already own. Configure your contractor flow, screening rules, and documents from the dashboard.
Security First
Encrypted data, role-based access, and full audit logging. Verification results are never exposed to the contractor.
Host Notifications
The right person is notified the moment their contractor checks in — by email or in-app.
Frequently Asked Questions
Retire the Contractor Sign-In Sheet
Screen, badge, and track every contractor on your site — with a real-time roster and a full audit trail. Start free, no hardware required.