Productivity Suite
Google Workspace + KyberAccess
Sync calendars, contacts, and meeting rooms with visitor management.
Connect Google Calendar, Gmail, and Google Drive to automate visitor pre-registration, host notifications, meeting room bookings, and document storage.
Features
What You Get with Google Workspace
Google Calendar Sync
Automatically pre-register visitors when meetings are created in Google Calendar. Guest lists become visitor pre-registrations.
Contact Directory
Sync your Google Contacts as a host directory. Visitors can search for their host during check-in with auto-complete.
Gmail Notifications
Send visitor arrival notifications, pre-registration confirmations, and check-in reminders via Gmail integration.
SSO with Google
Enable Google Single Sign-On for your team. One click to access KyberAccess — no separate passwords needed.
Google Drive Storage
Automatically store signed NDAs, waivers, visitor photos, and compliance documents in your Google Drive.
Real-Time Directory Sync
Employee directory stays current with Google Workspace. New hires appear instantly, departed employees are removed.
Why Use Google Workspace with KyberAccess?
Setup
Get Started in Minutes
Setting up the Google Workspace integration is quick and easy.
Authorize Google Workspace
Sign in with your Google Workspace admin account and grant KyberAccess permission to access Calendar, Contacts, and Drive.
Configure Sync Settings
Choose which calendars to monitor for visitor pre-registration and which contact groups to sync as your host directory.
Set Up Document Storage
Select a Google Drive folder for storing visitor documents — NDAs, waivers, ID scans, and compliance records.
Enable & Test
Activate the integration and create a test calendar event to verify visitors are pre-registered automatically.
Use Cases
How Organizations Use This
Automated Meeting Pre-Registration
When an employee schedules a meeting with external guests in Google Calendar, those guests are automatically pre-registered as visitors.
Host Directory Lookup
Visitors search for their host during check-in. The Google Contacts-synced directory ensures they always find the right person.
Compliance Document Archival
Signed NDAs and waivers are automatically saved to a designated Google Drive folder for audit trails and compliance.
New Employee Onboarding
When a new employee is added to Google Workspace, they automatically appear in the host directory — no manual setup needed.
FAQ
Frequently Asked Questions
Which Google Workspace plans are supported?
KyberAccess integrates with all Google Workspace plans: Business Starter, Business Standard, Business Plus, Enterprise Standard, and Enterprise Plus.
Does this require Google Workspace admin access?
Initial setup requires admin authorization, but individual users can connect their own calendars after. Domain-wide delegation is optional but recommended for full directory sync.
Can I control which calendars trigger pre-registration?
Yes, you can specify which calendars to monitor. You can also set rules like only pre-registering visitors when the calendar event title contains certain keywords.
Is data stored securely?
Yes, all data transfers use OAuth 2.0 and TLS 1.3 encryption. We only request the minimum permissions needed. You can revoke access at any time from Google Workspace admin.
Ready to Connect Google Workspace?
Start your free trial and integrate Google Workspace with KyberAccess today.