Happy pets start at a stress-free front desk.
KyberAccess replaces paper intake forms with digital check-in, pet registration, controlled substance logging, and OSHA-compliant visitor management — designed for veterinary practices of every size.
20s
Average check-in time
100%
DEA audit compliant
4.8★
Client satisfaction
24/7
Emergency access ready
Your front desk is losing clients before the exam starts.
Anxious pets, overwhelmed staff, and paper forms don't mix. Every minute of friction in your lobby costs trust — and rebookings.
Chaotic check-ins stress animals
Long waits and loud lobbies spike pet anxiety. Stressed animals mean harder exams, more bites, and worse outcomes for everyone.
Paper controlled substance logs
Handwritten DEA logs are error-prone, hard to audit, and one lost binder away from a compliance nightmare during inspections.
No visitor accountability
Pharmaceutical reps, lab couriers, and after-hours staff come and go with no record. OSHA incidents become impossible to trace.
Everything your clinic needs. Zero clipboards.
From pet intake to controlled substance compliance — all digital, all audit-ready.
Pet Owner + Pet Registration
Clients register themselves and each pet on the kiosk. Breed, weight, age, and known allergies are captured digitally before the first exam begins.
Appointment Verification
Clients confirm their scheduled appointment and assigned veterinarian at check-in. Walk-ins and early arrivals are flagged so your team can triage the waiting room.
Vaccination Records
Pull up-to-date vaccination history during check-in. Expired or upcoming vaccines are highlighted automatically so your techs can recommend boosters on the spot.
Pharmacy Rep Scheduling
Pharmaceutical and supply reps book time slots through your portal. They check in at the kiosk, your team gets notified — no more reps walking into exam rooms unannounced.
Controlled Substance Logging
Every access to controlled substances is logged with timestamps, user ID, and reason. DEA-ready audit trails generated automatically — no manual logbooks.
Multi-Location Management
Manage multiple clinic locations from one dashboard. Standardize check-in flows across hospitals while allowing location-specific customizations for specialty services.
Branded Waiting Room
Your clinic logo, colors, and pet-friendly welcome message on the kiosk. Clients see your brand from the moment they walk in — not a generic software screen.
Species-Specific Flows
Different check-in flows for dogs, cats, exotics, and large animals. Each species triggers the right intake forms, consent documents, and triage questions.
Emergency Contact Verification
Verify emergency contact and authorized pickup persons for every patient. Critical for boarding, surgery drop-offs, and after-hours emergencies.
Lobby to exam room in under a minute.
No training manual needed. If your team can use an iPad, they can run KyberAccess.
Client Arrives
Pet owner taps the kiosk or scans a QR code. Confirms appointment, provider, and which pet is being seen.
Pet Registered
New pets get a full profile — breed, weight, allergies, and vaccination history. Returning pets pull existing records.
Forms Completed
Digital consent forms, medical history updates, and surgical authorizations — all on screen, all signed digitally.
Team Notified
Vet tech and doctor notified instantly. Patient record is prepped before the client sits down in the waiting room.
Built for the way vet clinics really work.
Every scenario your front desk handles — covered.
New Client Intake
First-time clients register themselves and their pets on the kiosk — breed, weight, medical history, and insurance. By the time they're called back, the vet tech has everything.
Returning Client Check-in
Returning clients scan their ID or tap their phone. Confirm appointment, update any changed info, and sit down — under 20 seconds total.
Pharmaceutical Reps
Drug and supply reps check in at the kiosk with scheduled time slots. Staff get notified and can accept or decline without leaving the treatment area.
Lab Pickups
Lab couriers check in, log their pickup, and get a digital receipt. Sample chain-of-custody documented automatically from handoff to departure.
Emergency After-Hours
Emergency clients pre-register via QR code before the clinic opens. When the on-call vet arrives, the patient record and owner contact info are ready.
Boarding & Grooming Drop-off
Pet parents check in their animals for boarding or grooming with feeding instructions, medication schedules, and emergency contacts — all captured digitally.
Hear from practices like yours.
"We used to lose 15 minutes per new client on paperwork alone. Now pet owners register on the kiosk while their dog sniffs around the lobby. Our techs actually have time to prep exam rooms."
Dr. Sarah Greenwald
Practice Owner, Riverbend Animal Hospital
"The controlled substance logging saved us during our last DEA audit. Instead of digging through binders, I pulled a digital report in 30 seconds. The inspector was genuinely impressed."
Marcus Diallo
Hospital Manager, Cascade Veterinary Group
"We run three locations and KyberAccess finally gave us a consistent check-in across all of them. Boarding drop-offs used to be chaos — now parents fill everything out on the screen and we're done in two minutes."
Dr. Lina Vasquez
Managing Partner, Suncoast Veterinary Partners
DEA & OSHA compliant.
From the ground up.
Controlled substance security isn't an add-on — it's the foundation. Every access is logged, every visitor is tracked, every audit trail is ready before the inspector arrives.
Read our security pageDEA Controlled Substance Logs
Automated audit trails for every controlled substance access event
OSHA Compliant
Safety protocols and exposure documentation built into check-in workflows
State Vet Board Ready
Meet state licensing board recordkeeping requirements automatically
AES-256 Encryption
All client and patient data encrypted at rest and in transit
Auto-Clear Screens
Client info clears automatically after each check-in session
Full Audit Trail
Every action logged with timestamps for compliance documentation
Connects to your practice management software.
Sync patient rosters, appointment schedules, and provider lists from the PMS you already use.
Appointment Sync
Today's schedule auto-loaded for check-in verification
Patient Records
Pet profiles and vaccination history pushed to your PMS
Controlled Substance Logs
DEA-ready reports synced to your compliance records
Common questions from vet practices.
How long does setup take?
Most clinics are live within an hour. Create your account, customize your check-in flow for each species, and you're ready. No IT department or server room required.
What hardware do we need?
An iPad for the lobby kiosk and optionally a badge printer. If you already have a tablet at the front desk, you can start with just the software subscription.
How does the controlled substance logging work?
Every time a staff member accesses controlled substances, the event is logged with their user ID, timestamp, substance type, quantity, and reason. Reports are generated in DEA-ready format for inspections.
Can clients check in from their phone?
Yes. Clients scan a QR code in the waiting room and complete registration on their own device. Great for reducing shared surfaces and keeping anxious pets closer to their owners.
Does it work for exotic animals and large animals?
Absolutely. Species-specific flows let you customize intake forms for dogs, cats, exotics, equine, and farm animals. Each species gets the right questions and consent documents.
What about multi-location practices?
Manage all clinic locations from one dashboard. Each location can have its own branding, species specialties, and staff — but you get a unified view of everything from the admin panel.
Your clients and their pets deserve a calmer visit.
Join hundreds of veterinary practices that ditched the clipboard. Free 14-day trial, no credit card, live in under an hour.
Free plan available · No credit card · DEA & OSHA compliant