Know who's in your buildings. Every lobby. Every floor.
KyberAccess replaces paper sign-in logs with digital visitor check-in, vendor credentialing, package tracking, and real-time resident notifications — purpose-built for multi-tenant residential and commercial properties.
15s
Average visitor check-in
3,200+
Buildings managed
99.9%
Uptime SLA
24/7
Support available
Paper logs don't protect your residents.
A spiral notebook at the front desk can't verify vendor credentials, notify tenants in real time, or produce an audit trail when something goes wrong. When a resident asks "who was in the building yesterday?" — a scribbled name and a unit number isn't an answer.
Unverified vendors walking in
Contractors with expired insurance, no background checks, or fake credentials access residential floors unchecked — putting residents and your liability at risk
Lost packages, zero accountability
Handwritten package logs lead to missing deliveries, resident complaints, and no proof of who signed for what. Management eats the cost or the blame.
No emergency access records
During fire inspections or incidents, you can't produce a real-time occupancy count or visitor log. Fire marshals and insurers expect better — and so do your residents.
Everything your buildings need. Built in from day one.
Not bolted on. Not "coming soon." Every feature below is live and working in properties across the country today.
Multi-Building Management
Manage visitor access across your entire portfolio from a single dashboard. Each property gets its own rules, staff, and branding — but you see everything in one place. Perfect for management companies overseeing 10 or 200 buildings.
Tenant Notification
Residents receive instant push notifications, SMS, or email when their visitor arrives, a package is delivered, or a vendor checks in. No more front desk phone calls. Tenants confirm or deny entry from their phone in seconds.
Vendor Credentialing
Vendors and contractors upload insurance certificates, licenses, and background check results before their first visit. Expired credentials block lobby access automatically. Your building stays protected without manual paperwork chasing.
Package Logging
Every package scanned at the front desk is logged with carrier, timestamp, recipient unit, and photo. Residents get notified instantly. Track pickups, holds, and returns. No more lost packages or handwritten package room logs.
Visitor Parking
Issue digital parking passes during check-in tied to the visitor's license plate, unit visited, and time window. Parking enforcement can verify passes in real time. Expired passes trigger alerts — no more unauthorized overnight parking.
Move-In / Move-Out Tracking
Schedule and manage move-in and move-out windows with elevator reservations, loading dock assignments, and security deposit tracking. Movers check in at the lobby and receive time-specific access. Everything logged for damage disputes.
Amenity Access
Control access to pools, gyms, rooftop lounges, and party rooms with reservation-based entry. Residents book through the tenant portal, and access is granted only during their reserved window. Capacity limits enforced automatically.
Maintenance Visitor Tracking
When a maintenance request generates a vendor visit, the work order is linked to the visitor pass. Track which plumber entered which unit, when they arrived, and when they left. Full audit trail for every service call.
Branded Lobby Experience
Customize the check-in kiosk with your property's logo, colors, and welcome message. Visitors see a polished, professional experience — not a generic sign-in sheet. Supports multiple languages for diverse resident populations.
From lobby to unit in under 15 seconds.
No training manual needed. If your concierge can tap a screen, they can run KyberAccess.
Visitor Checks In
Guest scans ID or enters their name at the lobby kiosk. Photo captured, visit purpose selected, and host unit identified instantly.
Resident Notified
Tenant receives push notification, SMS, or email with visitor photo and name. One tap to approve or deny entry from their phone.
Credentials Verified
For vendors: insurance, licenses, and background checks validated automatically. Expired documents block access until updated.
Access Granted
Visitor receives a digital pass with time window and floor access. Entry logged with timestamp, photo, and host unit for full audit trail.
Built for the way property management actually works.
From the front desk to the rooftop — every scenario covered.
Vendor & Contractor Access
Plumbers, electricians, and cleaning crews check in at the lobby kiosk. System verifies their credentials, notifies the resident or property manager, and issues a time-limited access pass. No more propping doors open or handing out master keys.
Package Deliveries
Carriers scan packages at the front desk. Each package is logged with photo, carrier name, and timestamp. Residents receive instant notifications and the package room maintains a real-time inventory. Unclaimed packages trigger follow-up reminders after 48 hours.
Prospective Tenant Tours
Leasing agents pre-register tour appointments. Prospects check in at the kiosk, receive a visitor badge, and the leasing office is notified of their arrival. Tour history is logged for conversion tracking and follow-up.
Maintenance Visits
When a resident submits a maintenance request, the assigned technician receives a digital pass linked to the work order. Entry and exit times are logged against the ticket. Residents can verify who entered their unit and when.
Emergency Access
Fire department, EMS, and police can be granted immediate building access with a single override. Every emergency entry is logged with timestamp, responder ID, and reason. Generates incident reports automatically for property records and insurance.
Amenity Reservations
Residents book gym slots, pool time, party rooms, and rooftop access through the tenant portal. Access is granted only during reserved windows. Capacity limits prevent overcrowding. No-show tracking helps optimize amenity scheduling.
Hear from property teams like yours.
"We manage 14 buildings across three boroughs. Before KyberAccess, each lobby had a different sign-in process — paper logs, random clipboards, nothing connected. Now I see every visitor across every property from one dashboard. Our insurance company actually lowered our premium."
Rachel Dominguez
Director of Operations, Greystone Property Group
"Package complaints dropped 90% in the first month. Residents get a notification the second a package is scanned, and we have photo proof of every delivery. The days of "I never received my package" disputes are over. Front desk staff love it too — no more handwritten logs."
James Okonkwo
Property Manager, Lakeview Residential
"A contractor showed up claiming he had authorization to access a vacant unit. KyberAccess flagged that his insurance had lapsed two weeks ago and blocked entry. That single incident probably saved us from a six-figure liability claim. The system paid for itself that day."
Linda Marchetti
VP of Risk & Compliance, Apex Living Management
Compliance-ready.
Every single day.
Fair Housing compliance, fire code readiness, and insurance verification aren't things you scramble for during an audit — they're automatic. Every visitor entry, vendor credential, and package delivery is logged, timestamped, and exportable. When the inspector arrives, you pull the report from your phone.
Read our security pageFair Housing Act
Consistent visitor policies applied uniformly — no discriminatory screening
Local Fire Codes
Real-time occupancy tracking and emergency access logs for fire marshals
Insurance Requirements
Vendor COIs and liability coverage verified before building access
SOC 2 Type II
Enterprise-grade security with annual third-party audits and penetration testing
AES-256 Encryption
All resident and visitor data encrypted at rest and in transit
Full Audit Trail
Every entry, exit, package, and vendor visit permanently logged and exportable
Connects to your property management tools.
Sync tenant directories, unit assignments, and lease data from the PM platforms you already use. No double-entry. No CSV imports. Resident moves in — KyberAccess knows automatically.
Tenant Directory Sync
Auto-import residents, unit numbers, and lease dates from Yardi
Access Control Sync
Move-outs automatically revoke building access within minutes
Visitor Analytics
Traffic reports, peak hours, and vendor frequency pushed to your PM dashboard
Common questions from property teams.
How does the lobby check-in work?
Visitors approach a tablet kiosk in the lobby and either scan their driver's license or type their name and the unit they're visiting. The system captures a photo, identifies the host resident, and sends an instant notification. The resident approves or denies entry from their phone. The entire process takes under 15 seconds — faster than a phone call to the front desk.
Can residents pre-register their guests?
Yes. Residents can pre-register visitors through the tenant portal or mobile app with a name, expected date, and time window. Pre-registered guests scan their ID at the kiosk and are checked in automatically without waiting for resident approval. Perfect for expected deliveries, dog walkers, house cleaners, and recurring guests.
How does package tracking work?
When a carrier delivers a package, front desk staff scan the shipping label with the kiosk camera. The system reads the tracking number, identifies the recipient unit, logs the package with a photo, and sends an instant notification to the resident. When the resident picks up, they sign on the tablet and the package is marked as collected. Full chain of custody from delivery to pickup.
What about vendor and contractor access?
Vendors register once through a web portal, uploading insurance certificates, trade licenses, and company information. When they arrive at a building, they check in at the kiosk. The system verifies their credentials are current — expired insurance or licenses block access automatically. Property managers receive alerts 30 days before vendor credentials expire.
Does it work for multiple buildings?
Absolutely. Each building gets its own check-in flow, branding, staff permissions, and visitor rules — but everything rolls up to a single portfolio dashboard. You can compare visitor traffic across properties, standardize vendor requirements, and manage staff access from one place. Whether you manage 3 buildings or 300, the setup scales identically.
How does this integrate with Yardi?
Our Yardi integration syncs your tenant directory, unit assignments, and lease dates automatically. When a new tenant moves in, they appear in KyberAccess within minutes. When a lease ends, building access is revoked automatically. Setup takes about 15 minutes with an API key — no IT project required. We also integrate with AppFolio, RealPage, and Buildium.
Your buildings deserve better than a sign-in sheet.
Join thousands of properties that switched to KyberAccess. Free 14-day trial, no credit card, live in your lobby in one afternoon.
Free plan available · No credit card · SOC 2 compliant