Protect your designs. Impress every client.
KyberAccess replaces lobby sign-in sheets with NDA-enforced digital check-in, project-based visitor tracking, and branded reception experiences — purpose-built for architecture firms that take design confidentiality seriously.
15s
Average check-in time
100%
NDA compliance rate
99.9%
Uptime SLA
24/7
Support available
A sign-in sheet can't protect your intellectual property.
Architecture firms handle sensitive designs, proprietary details, and competitive submissions daily. A paper logbook at reception can't enforce NDAs, control studio access, or prove who saw what and when.
No NDA enforcement at the door
Vendors, delivery drivers, and walk-ins enter your studio without signing confidentiality agreements — your competition entries and unreleased designs sit in plain view
No visitor-to-project tracking
When a design leaks or an IP question arises, you can't prove which visitors had access to which project materials or when they were in the building
Unprofessional first impression
Clients paying premium fees walk into your lobby and scribble their name on a clipboard next to the FedEx driver — not the experience your brand promises
Every feature an architecture firm actually needs.
Not retrofitted from a generic visitor system. Every capability below was designed for firms that handle confidential designs, high-value clients, and multi-office operations.
NDA Signing at Check-In
Visitors sign confidentiality agreements on a tablet before entering your studio. Executed NDAs are timestamped, stored, and tied to each visit record — no more chasing paper signatures or wondering if a client's contractor actually signed one.
Project-Based Visitor Tracking
Tag every visitor to a specific project — Riverside Tower, the Cortland Renovation, the Hayashi Residence. Pull a complete log of who visited for any project at any time. Essential for IP disputes and client billing.
Meeting Room Integration
Sync visitor check-ins with your conference room calendar. When a client arrives for a 2 PM design review, reception knows which room is booked, the project lead is notified, and the visitor badge prints with room directions.
Client Portfolio Privacy
Control what visitors see by restricting studio access zones. When Client A is in the lobby, ensure their competitor's project boards aren't visible. Digital screen controls and zone access rules protect design confidentiality.
Vendor Credentialing
Material reps, structural engineers, and specialty consultants upload insurance, professional licenses, and certifications before their first visit. Expired credentials block check-in and alert your office manager automatically.
Multi-Office Management
Managing studios in New York, LA, and Denver? One dashboard shows visitor traffic across all locations. Standardize your reception experience, NDA templates, and badge designs firm-wide while letting each office customize local rules.
Branded Reception Experience
Your lobby makes a first impression. Customize the check-in screen with your firm's logo, colors, and welcome message. Display your portfolio reel while visitors sign in. Make check-in feel like a design experience, not a security checkpoint.
Visitor Analytics by Project
See how many client visits each project generated, average meeting duration, peak visit times, and vendor frequency. Use the data to forecast staffing, optimize meeting schedules, and understand project engagement patterns.
Professional Badge Printing
Thermal-printed visitor badges with name, photo, host, project name, and NDA status. Badges expire automatically at end of day. Clients get a polished, branded badge — not a handwritten sticker peeling off their lapel.
From lobby to conference room in 15 seconds.
No receptionist training needed. If your front desk can tap a screen, they can run KyberAccess.
Visitor Checks In
Client or vendor taps their name on the kiosk or scans a QR code from their confirmation email. Photo captured, ID verified in seconds.
NDA Signed Digitally
Project-specific confidentiality agreement displayed and signed on screen. Executed NDA stored permanently and tied to the visit record.
Host Notified
The project architect or meeting host gets an instant notification — via Slack, email, or SMS. No more receptionist phone tag.
Badge Printed
Professional badge with visitor name, photo, host, project, and NDA status prints automatically. Visitor is directed to the correct room.
Built for the way architecture firms actually operate.
From client presentations to code reviews — every visitor scenario covered.
Client Design Reviews
Clients check in at your branded kiosk, sign the project NDA, and receive a printed badge with meeting room directions. Their project lead is notified instantly. Visit is logged against the project for billing and records.
Contractor Coordination
Structural engineers, MEP consultants, and specialty contractors check in with credential verification. Insurance and license status confirmed before they access project files or enter the studio. No more manual insurance chasing.
Building Inspector Visits
Code officials and building inspectors check in with ID and purpose of visit. The project architect is notified immediately. Visit is logged with timestamps for permit documentation and inspection records.
Material Supplier Deliveries
Delivery drivers check in at reception with company ID and PO number. The materials coordinator is alerted. Delivery time, vendor, and receiving staff member are logged — critical for tracking sample boards, finish materials, and model supplies.
Prospective Client Tours
Potential clients get the full branded experience — a polished check-in, a professional badge, and a curated studio walkthrough. NDA signed before they see any active project work. Every tour logged for business development tracking.
Code Review Sessions
Zoning consultants, ADA specialists, and code reviewers check in and are directed to the correct conference room. Session is tagged to the project and logged with attendees, duration, and follow-up items for compliance documentation.
Hear from firms like yours.
"A competing firm's contractor walked into our lobby and could have seen our competition entry boards. After installing KyberAccess, every visitor is tagged to a project and routed to the correct zone. That exposure risk is gone."
Rachel Moreno
Managing Partner, Moreno + Whitfield Architects
"We were tracking client visits in a shared Google Sheet. When a fee dispute came up, we had no reliable log of how many site visits we'd actually done. Now every visit is timestamped and tied to the project — it paid for itself on the first billing disagreement."
David Osei-Bonsu
Director of Operations, Lumen Studio Architecture
"Our material reps used to show up unannounced and interrupt active design reviews. Now they check in at reception, our team gets a notification, and we decide when to bring them back. It's professional and our designers love the uninterrupted focus time."
Anna Kowalski
Office Manager, Ridgeline Design Group
Confidentiality enforced.
Every visitor. Every visit.
Design IP protection isn't something you hope for — it's automatic. Every visitor signs an NDA before entering, every access event is logged, and every credential is verified. When a client asks how you protect their project, you show them the dashboard.
Read our security pageNDA Enforcement
Every visitor signs a confidentiality agreement before entering your studio
Design IP Protection
Zone-based access control prevents unauthorized viewing of project materials
Insurance Verified
Contractor and vendor insurance validated before site or studio access
Professional Liability
Consultant credential tracking with license and E&O verification
AES-256 Encryption
All visitor data, NDAs, and documents encrypted at rest and in transit
Full Audit Trail
Every check-in, NDA execution, and access event permanently logged
Connects to your design and project tools.
Sync project lists, team rosters, and meeting schedules from the platforms your firm already uses. No double-entry. No spreadsheet imports.
Project Directory Sync
Auto-import projects, teams, and client contacts from Autodesk
Meeting Room Calendar
Conference rooms synced with visitor check-ins automatically
Visit Analytics Export
Project visit data pushed to your PM tool for billing and reporting
Common questions from architecture firms.
How does the NDA signing work at check-in?
When a visitor checks in at the kiosk, the system displays your firm's confidentiality agreement on screen. The visitor reads and signs with their finger or a stylus. The executed NDA is timestamped, tied to the visit record and project, and stored permanently. You can upload different NDA templates for different project types or clients. Signed NDAs are downloadable as PDFs from the dashboard at any time.
Can we track which visitors accessed which projects?
Yes. Every visitor is tagged to a specific project during check-in. You can pull a complete visitor log for any project — who visited, when, how long they stayed, and what NDA they signed. This is critical for IP protection, client billing reconciliation, and responding to design leak inquiries. Filter by date range, visitor type, or project phase.
How does it protect client confidentiality in an open studio?
KyberAccess integrates with zone-based access control so you can restrict which areas visitors can enter. Combined with digital display controls, you can ensure that sensitive project materials — competition boards, unreleased renderings, client financial data — aren't visible to unauthorized visitors. Reception staff get alerts if a visitor attempts to enter a restricted zone.
Does it work across multiple office locations?
Yes. KyberAccess supports unlimited office locations under one account. Each location can have its own NDA templates, badge designs, and access rules while sharing a unified visitor database and analytics dashboard. Firm leadership sees visitor metrics across all studios; office managers control their local settings.
What about vendor and contractor visits?
Vendors and contractors go through a credentialing workflow before their first visit. They upload insurance certificates, professional licenses, and any required documentation online. The system tracks expiration dates and blocks check-in when credentials lapse. Your office manager gets alerts 30 days before any credential expires so renewals happen proactively.
How long does setup take for an architecture firm?
Most firms are fully operational in one afternoon. Mount the tablet at reception, connect to Wi-Fi, upload your logo and NDA template, and add your project list. Employee host directory syncs from your email system. We provide a dedicated onboarding specialist for architecture firms who walks through studio-specific configuration including zone access, badge design, and multi-office setup.
Your studio deserves better than a clipboard.
Join architecture firms that protect their designs, impress their clients, and run a professional reception experience with KyberAccess.
Free plan available · No credit card · NDA-ready day one